Your future job

Leybold UK Ltd are currently recruiting for a Customer Care/Order Processing Administrator in their Chessington office.   This is a pivotal role that requires the job holder to be able to support customers and the Chessington team, where attention to detail is critical.  This is a varied role and will provide the job holder ample opportunity to learn about the business and progress.

Main Job Responsibilities

The job holder communicates with the customer on a regular basis in writing and by telephone on the following main points within the scope of his tasks:

- Investigation, monitoring in order to guarantee confirmed delivery date or call date and liaising with customers

- Inspection and collection of customer returns with warehouse/logistic support (if any)

- Reconciliation and clarification when accounts are blocked (overdue receivables)

- Communication of decisions on down payments/partial payments, guarantees and warranties

- Acceptance, processing, if necessary and channeling of any complaints such as wrong delivery, price differences, packaging costs, scheduling, forwarding delivery together with the Customer Complaint specialist and Customer Care / Sales and Service Administration

- Ensuring export control for customer orders

- Decision and coordination of unclear, open and deviating contract conditions

- Claiming overdue payments, deciding on collection procedures

- Carrying out inventories (loans and consignment stocks) and ensuring compliance with loan periods and proper stocktaking

- Qualification of order details with the customer (accuracy checks with the customer: address, price) prior to booking

Order types:
- Standard Components Forward Order
- Immediate order (express)
- Forward order for special production
- Consignment orders (consignment orders)
- lending orders
- return orders
- direct debit orders
- Internet-based customer order processing

Review and amend orders (part numbers, delivery date etc.)
- Monitoring of all orders with regard to guarantee of the confirmed date
- Coordination and clarification with production planning and purchasing (overdue deadlines, bring forward deadlines according to customer wishes, non-binding requests for deadlines from customers)
- Processing Alert Messages
- Reconciliation Forecast with Sales Planning or Key Account Manager for OEM’s
- Reconciliation for short-term unplanned requirements
- Edit delivery due list
- Consignment stock monitoring and orders will be done by the Sales administration

Dispatch-related activities
- Determination of freight and packaging costs done by Sales administration
- Creation of freight-related documents (e.g. packing lists, packaging certificates)
- Clarify delivery-related complaints
- Customer-related coordination with dispatch

Technical clarification
- Technical clarification and export control
- Check for parts that cannot be sold (status Dead, status A, successor number not yet standardized) in system R3
- Coordination with sales in case of unclear orders

Export control:
- Coordination or approval for correspondence, dispatch of documents (GA's, price list, catalogues) to sensitive countries
- Release of customer/product master data (new customers, new products)
- Participation in dealer agreements
- Create and approve an export control form to accompany the order
- Have the end-user certificate checked and approved

Activities related to accounting
- Clarification and reconciliation of reminders and open items, dunning procedure
- Obtaining credit information
- Clarification and coordination of order blocks and arrange for shipping
- Reconciliation of terms of payment
- Reconciliation of provisions (bonus, warranty)
- Assistance with applications for guarantees, warranties
- credit memo creation

- Coordination and coordination of inventories (loans, consignment)

Skills and Job Requirements

Vocational training in administration with substantial work experience

Administration in sales and / or after sales

SAP experience as well as MS Office

Accuracy, attention to details

Other requirements:

Excellent verbal and written English; Dutch or French would be a plus

Confident in interaction with end customers

About Leybold

Leybold employs more than 1660 people on four continents. Most of them have a scientific or engineering background.
Their knowledge, creativity and experience are a prerequisite for the pronounced innovativeness of the company and hence for its success.
The requirements of high-tech industry and the cultural diversity of our global company provide for an attractive and stimulating working environment. We therefore look for employees who do not only have the required technical skills but also have extensive soft skills and are able to work in and with international project teams.
For this reason, we place great importance on staff development and a continuous exchange of knowledge. Various education and training programs provide technical know-how and enhance basic skills. Thus, the personal development of each employee is promoted systematically.

Apply now